Overview Soundwaves Imaging (“we,” “us,” or “our”) is committed to protecting the privacy of our facility partners and website visitors. This policy explains how we collect and use your professional information.
Information We Collect
- Contact Data: Name, work email, phone number, and facility name (collected via lead forms).
- Usage Data: IP addresses and site interaction (via cookies) to improve our ad performance.
- Sensitive Data: Under the Texas Data Privacy and Security Act (TDPSA), we do not sell your sensitive personal data.
How We Use Your Information
- To respond to service inquiries and 24/7 dispatch requests.
- To verify facility credentials for radiology staffing.
- To optimize our Houston-based marketing efforts.
- Your Texas Privacy Rights Under the TDPSA, Texas residents and businesses have the right to:
- Confirm if we are processing your data.
- Correct inaccuracies in your professional data.
- Delete personal data provided to us.
- Opt-out of targeted advertising.
Notice of Privacy Practices (HIPAA / Texas Medical) This section outlines the legal requirements for handling Protected Health Information (PHI).
- Protected Health Information (PHI): We are required by law to maintain the privacy of PHI. This includes ultrasound images, patient demographics, and diagnostic reports.
- 2026 Data Residency Compliance: In accordance with Texas law effective January 1, 2026, Soundwaves Imaging certifies that all Electronic Health Records (EHR) and patient data are physically stored on servers located within the United States. We do not utilize offshore storage for any patient-identifiable data.
- Uses and Disclosures:
- Treatment: We share images/reports with your facility’s physicians via our HIPAA-compliant cloud server.
- Payment: We may use PHI to bill for services provided to your facility.
- Healthcare Operations: To perform quality assessments of our ARDMS-certified technologists.
- Patient & Facility Rights:
- Right to Access: Patients have the right to inspect their imaging records.
- Right to Amend: Patients may request a correction to their health record.
- Role-Based Access: In 2026, Texas law requires strict role-based access. Only Soundwaves staff with a direct clinical or business need can access patient files.
2026 Texas Regulatory & Mobile Compliance Review Soundwaves Imaging maintains full compliance with the specific regulatory landscape governing mobile diagnostic providers in the State of Texas:
- Texas Medical Board (TMB) Standards: All diagnostic procedures are performed under the general supervision of a Texas-licensed physician. Our mobile operations adhere to TMB Title 22, Part 9, ensuring all imaging meets state diagnostic quality standards.
- Texas Health and Human Services (HHS) Certification: As a portable provider of X-ray and ultrasound services, we maintain active registration and comply with Texas Administrative Code (TAC) requirements for mobile health units, including equipment calibration and safety inspections.
- ARDMS & Credentials: In alignment with Texas healthcare quality mandates, all imaging is performed by sonographers holding active credentials from the American Registry for Diagnostic Medical Sonography (ARDMS).
- Local Houston Ordinances: Our mobile units comply with all City of Houston commercial vehicle and emergency roadside safety requirements to ensure 24/7/365 availability without service interruption.
- Texas Data Privacy and Security Act (TDPSA) Compliance: As a Texas-based entity, we fulfill all “Data Controller” obligations, ensuring that professional and facility data collected for business purposes is protected against unauthorized access and is never sold to third-party brokers